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Job Opportunity at Danish Refugee Council, Finance Assistant

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Job Opportunity at Danish Refugee Council, Finance Assistant

Job title: Finance Assistant

Band: Employment band: I

Reporting to: Finance Manager

Technical line manager: Finance Manager

Direct reports: No direct reports

Unit/department: Finance Department

Location: Kibondo, Tanzania

Overall purpose of the role: 

Under the supervision of the Finance Manger, the Finance Assistant provides financial and administrative support to DRC and partners as per DRC and donor regulations and procedures within the Country operations in Tanzania and Burundi. The Finance Assistant contributes to the development and implementation of country strategies, which are translated into action plans and day-to-day tasks. The Finance Assistant provides support and/or technical guidance to country operations while overseeing country activities.

Responsibilities: 

Finance and accounting

Daily accounting (bookkeeping) according to DRC operations handbook

Handle Cash and bank payment vouchers needed for the day to day financial transactions.

Ensure that all payment supporting documents are complete and are in accordance with DRC financial procedures and regulations.

Manage petty cash and clear cash advances upon request.

Ensure to update cashbooks on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies.

Issue cash receipts for all collected cash.

Ensure all bank accounts statements are reconciled.

Prepare weekly cash counts and ensure reconciliation in DRC Dynamics.

Maintain proper filing of all financial documentation (vouchers, contracts, tender documents, etc.) and tracking all the payments done when needed.

Create vendor Invoices in Dynamics for high value procurement.

Process payment to vendors through bank cheques and Internet banking\

Process tax and all other statutory payments every month before deadline.

Process payment of incentive workers on monthly basis

Stamp” PAID” all vouchers immediately after the payment is made.

Create and post project expense journals for low value procurement

Reconcile accounts payable and accounts receivables in DRC Dynamics

Routine record keeping and archiving

Correctly use DRC Dynamics functionalities in area of concern

Prepare and participate in donor verifications and annual audits.

Update the Finance Manager on cash balance everyday by COB.

Follow up with staff to ensure that all staff advances are settled within the same month.

Assist the Finance Manager in other areas as required.

Job Opportunity at Danish Refugee Council, Finance Assistant

Reporting

Assist with collecting, reviewing, correcting and filing all financial progress reports.

Support financial report preparations to donors

Submit progress and status reports

Experience and technical competencies: 

Minimum 1 year of relevant work experience

Experience with carrying out admin tasks

Good communication skills

Advanced proficiency in Excel

Basic proficiency in PowerPoint and Word

Well-developed organizational and planning skills in order to meet deadline

NGO experience

Advanced English proficiency

Fluency in Swahili

Job Opportunity at Danish Refugee Council, Finance Assistant

Education: 

Diploma or equivalent professional qualification

Languages:

English (Fluent, written and spoken)

Swahili (Fluent, written and spoken)

Job Opportunity at Danish Refugee Council, Finance Assistant

Key stakeholders: 

Internal

•    Finance staff

•    Program Managers

•    Human Resources

•    Procurement and Logistics

•    Area Manager Tanzania

•    Area Manager Burundi

•    HOSS Tanzania/Burundi

•    Country Director Tanzania/Burundi

•    Regional Office/Head Quarters

Job Opportunity at Danish Refugee Council, Finance Assistant

External

•    Incentive Workers

•    Donors

•    Local Auditor company in Tanzania

•    Local TAX authorities in Tanzania

•    NNB Bank

All DRC roles require the post-holder to master DRC’s core competencies:

Striving for excellence: Focusing on reaching results while ensuring efficient processes.

Collaborating: Involving relevant parties and encouraging feedback.

Taking the lead: Taking ownership and initiative while aiming for innovation.

Communicating: Listening and speaking effectively and honestly.

Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Core competencies    Basic    Advanced    Expert

Striving for excellence          ☐    ☒    ☐

Collaborating                        ☐    ☒    ☐

Taking the lead                     ☐    ☒    ☐

Communicating                    ☐    ☒    ☐

Demonstrating integrity        ☐    ☒    ☐

Basic: I master the essentials, but may at times need help from others

Advanced: I can work independently at full professional level.\Expert: I am the go-to person when others need help.

DRC as an employer

By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

Professionalism, impact & expertise

Humanitarian approach & the work we do

Purpose, meaningfulness & own contribution

Culture, values & strong leadership

Fair compensation & continuous development

Providing equal opportunities

We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

Promoting high standards

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

The deadline for submitting the application is 24 January 2022.

CLICK HERE TO APPLY

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